The Committee is a hard-working and friendly bunch of people who work together to make decisions on matters of policy and operations, to ensure that our U3A continues to thrive. The officers of the Committee are elected annually, and collectively are the Trustees of the charity.
May 2022 – New Committee – following the AGM, there are new members!
How about joining our committee? We meet ten times a year, on the second Thursday morning of the month, usually in Minehead. We each have our own area of responsibility, but work closely together to share the load and agree overall direction for the Group. There is a maximum of 7 years in the constitution, to ensure a ‘turn-over of leadership for the Group. Please consider if you can help. You can attend a committee meeting as an observer to find out more about what is involved. We would also like to find someone to organise events, trips, visits, quizzes or other social activities – this does not need to be a Committee role. Do you have experience of website management or content editing (or would like to learn)? If you might be able to help please contact the Chairman for a commitment-free conversation!
Accounts and Committee Minutes
Any member of Minehead & District U3A may see a copy of Committee Minutes and Accounts. If you would like to do so, please contact the Secretary.
The current Committee has the following members:
|Role||Current holder||Role on the Committee|
|Provides a lead for the committee, to direct the operations and overall strategy of the Group. Writes a monthly contribution ‘From the Chair’ to the Newsletter.|
|Vice Chair and Group coordinator
|Liaison with Group Convenors, providing advice and support. Facilitates the development of new groups both in new subjects and additional groups for existing activities. Keeps the committee up to date with new groups or any changes in the groups and ensures that committee decisions are communicated to all the convenors.|
|The Secretary supports the Committee meetings and takes minutes, provides a liaison with National Office, and completes the annual return for the Charity Commission.
Tasks include – to prepare and circulate agenda and related documents for committee meetings and AGM; record and circulate minutes of committee meetings and AGM, and make room bookings for committee and coffee morning meetings
The Secretary is the formal liaison with The Third Age Trust and the Charity Commission. Submits changes in Trustees after AGM (and as and when they arise) to Charity Commission and submits annual return, and holds the password for Charity Commission site.
The Secretary is holder of the Minute Book, the Constitution and Policy and Procedures document/files and keeps copies of insurance certificates and licences. Holds a key to Townsend House.
|Minutes Secretary||Anne Turner
|The Treasurer pays the bills and makes sure the books balance. The role liaises with the auditor and prepares an annual report to the AGM.|
|The newsletter editor elicits content, sets up, edits and organises distribution of the regular newsletter.|
|Membership secretary||Julie Burt
| The Membership Secretary responds to enquiries, and maintains records of all members. Registering all new members with website access. Records are held in the Beacon system, supported by the Third Age Trust.
Also primary Website Editor.
|Website Editor||Hilary Fisk (non-Committee, temporary)||Responsible for proactive updating of website content. [N.B. Does not necessarily need to be a Committee position.]|
|Speaker organiser||Paul Vickery
|The Speakers’ Organiser is responsible for arranging the speakers for our coffee mornings.|
|Publicity & Promotion||vacancy||Issues press releases and organises publicity for events.|
|Welfare and accessibility – overall policy.|
|Regional Liaison||vacancy||Meets with other u3as locally|